Position Summary: The Administrative Coordinator provides comprehensive administrative and operational support to corporate office personnel, assisting with day-to-day office functions and organizational processes. This role also plays a key part in coordinating hiring and onboarding activities, maintaining confidential and regulatory documentation, preparing correspondence, and facilitating communication between internal teams and external contacts.

Key Responsibilities

• Provide comprehensive administrative support, ensuring efficient daily office operations
• Coordinate meetings, prepare correspondence, and organize documentation and filing systems
• Serve as a central point of communication between internal teams and external contacts
• Track deadlines, maintain reports, and assist with data entry and record management
• Support departmental projects and initiatives through coordination of logistics and follow-up tasks
• Assist with recruitment-related administrative activities, including posting opportunities, organizing candidate materials, and scheduling interviews
• Coordinate pre-employment processes and maintain required documentation in accordance with regulatory and company policies
• Process, reconcile, and audit monthly invoices
• Perform additional administrative and organizational duties as assigned

Minimum Qualifications:

• High School Diploma or GED required
• Previous recruiting, human resources, or office management experience is a plus.

Skills & Competencies:

• Strong organizational and time management skills
• Flexibility/Adaptability: Embrace changing priorities and comfortably navigate shifting project requirements with a positive mindset
• Excellent written and verbal communication
• Ability to manage a mixed workload with shifting demands
• Strong proficiency in Microsoft Excel, Word, and Outlook, including spreadsheet tracking, report generation, calendar management, and professional correspondence
• High attention to detail and accuracy
• Ability to handle confidential information with professionalism
• Data-driven mindset with strong spreadsheet proficiency